Association meetings & conferences
Association meeting production, built around your members.
Annual meetings, member conferences, education sessions, expo halls, and award galas. One Way Event Productions produces the whole program, from the opening general session to the closing awards, with a dedicated team that keeps every room on schedule and every member included, in person or online.
★★★★★ 5-star rated on GoogleProducing NYC events since 2012
Who we help
Built for the people who serve the members
Your members have a lot of choices about where to spend their time. We help make your meeting the one they don't miss.
Association meeting planners
Multi-day programs, room blocks, and a hundred moving parts. We handle the production so you can focus on the member experience.
Executive directors & leadership
Your annual meeting is your members' biggest touchpoint of the year. We make the general session and business meeting look and sound the part.
Education & program teams
Multi-track education with every breakout set, tested, and on time, plus recordings for on-demand learning.
Association management companies
Multiple clients and multiple meetings, with one production partner who learns each association's style.
What we do
Production services for association meetings
General session production
Opening sessions, keynotes, and business meetings with the stage, screens, and show calling to match.
Conference production →Education & breakout rooms
Projectors, screens, and sound for every education track, reset between sessions.
Equipment rentals →Expo halls & exhibitors
Show floor stages, sponsor screens, and booth AV for your exhibitors.
Trade show AV →Member livestreams
Stream sessions to members who can't travel, and record everything for on-demand learning.
Live streaming →Awards & recognition
Ballroom lighting, walk-up music, and video packages for award nights and installations of officers.
Galas & awards →Branded stages
Custom stages and scenic that reflect your association's brand and this year's theme.
Design & creative →Planning an annual meeting?
Let's build your program together.
Tell us what you're planning and a real human will get back to you within one business day.
Or call 914.481.2476
Association know-how
Associations run on member experience. So do we.
An association meeting isn't one event. It's a general session, a business meeting, education tracks, an expo floor, receptions, and an awards night, often across several days and several rooms.
We plan the whole program with your team, keep every session on schedule, and make sure members watching from home feel like part of the room.
- Multi-day, multi-room programsOne plan and one crew schedule across every day and every room.
- Business meetingsMicrophones for floor discussion and screens for motions and results, so every member can follow along.
- Education tracksBreakouts set, tested, and reset between sessions, with recordings for on-demand learning.
- Expo & sponsorsShow floor stages, sponsor screens, and booth AV for your exhibitors.
- Member livestreamsKey sessions streamed to members who can't travel, with remote speakers and Q&A.
- Budget-smart planningOptions and trade-offs laid out clearly, because member dollars pay for this show.
How we work
A whole team behind your event, not just one person
Every One Way event is planned by a dedicated team: producers, technical leads, and crew who all know your show. More eyes on every detail means nothing falls through the cracks, from the first call to the final strike.
- Planned together and reviewed together
- Backup built in, never a single point of failure
- Every session, every room, every day
5-star rated on Google
"Our organization consistently has an excellent experience with One Way Event Productions. Their team is professional, creative, and attentive to every detail from start to finish. The team is reliable, easy to work with, and always goes above and beyond to ensure a fantastic outcome."
"I had the pleasure of working with Miguel, Sam & Team for a gala I was leading. I've been in the events business for 20 years and working with them was one of the most seamless, flawless experiences I've had to date. The service onsite was exceptional as was their expertise and willingness to go above and beyond. 5+ Stars!"
How it works
From first call to closing awards
Discovery call
Tell us about your program, venue, and members. We'll ask the questions that save you headaches later.
Clear proposal
Day by day and room by room, with options so your team and board can make smart calls.
Plan & rehearse
Room diagrams, run of show, content checks, and rehearsals for your key sessions.
Show days
Our team runs every room and every day, then strikes clean when the last award is handed out.
Good questions
Association meeting & conference FAQs
What does association meeting production include?
Everything your members see and hear: the general session stage, screens, audio, and lighting, plus breakout and education room AV, expo hall support, livestreams, and the awards night. One dedicated team can produce all of it.
Can you handle multi-day programs with multiple tracks?
Yes. We plan crew and gear across every day and every room, reset breakouts between sessions, and keep the whole program on schedule.
Can you stream sessions to members who can't attend?
Yes. We can stream your general session or full education tracks to any platform, bring in remote speakers, and record every session for on-demand learning.
Do you support expo halls and exhibitors?
Yes. We produce show floor stages and sponsor screens, and we can provide booth AV for your exhibitors. See our trade show and convention AV page.
Can you produce our awards dinner too?
Yes. Many associations close with an awards night or gala, and the same team can produce it. See our galas and fundraisers page.
Do you work with association management companies?
Yes. We're happy to support AMCs across multiple client meetings, learning each association's style so every meeting feels like its own.
Do you produce association meetings outside New York?
Yes. We produce meetings across the country, including Washington, DC, home to more association headquarters than almost anywhere. See all the cities we serve on our Locations page.
Planning your next annual meeting? Let's talk.
Fifteen minutes, no pressure. Just a real conversation with a team that has run a lot of events.
- A reply within one business day
- General sessions, education tracks, expos, and awards
- A dedicated team behind your event, start to finish
Rather talk now? 914.481.2476Or email WhatsUp@onewayep.com