Locations / Boston
Boston event production and AV, from the Seaport to Back Bay.
Conferences at the BCEC, trade show booths at the Hynes, galas in Seaport ballrooms, and launches in Cambridge. Our NYC team is about four hours up I-95, with trusted local partners on the ground.
About 4 hours from our NYC office
Event production in Boston
A Boston production partner close enough to drive
Boston is one of the busiest meeting cities in the Northeast, with medical, biotech, tech, and higher-ed conferences filling the Seaport and Back Bay all year. One Way Event Productions brings New York-level production to those events: clear audio, sharp LED and projection, lighting that looks great on camera, and a crew that shows up ready.
Because Boston is a drive away, our own team and gear can roll in from New York, and we add vetted local crew when the show calls for it. A dedicated team plans your event together from the first call to the final strike, and nobody pays to fly a crew in.
What we produce
Event production services in Boston
Conferences & meetings
General sessions, breakouts, and medical and biotech meetings at the BCEC, the Hynes, and Seaport hotels.
Trade show booths
LED walls, lighting, and AV for exhibitors on the BCEC show floor, built right into beMatrix or Aluvision frames.
Galas & fundraisers
Ballroom lighting, stage design, and audio for nonprofit galas and award nights across Back Bay and the Seaport.
Brand activations
Pop-ups and launches in the Seaport, Cambridge, and around the city, with interactive tech that draws a crowd.
Hybrid & livestream
Multi-camera streams for remote audiences, a great fit for university and life science events with attendees worldwide.
Scenic & staging
Custom stages and scenic built in our shop and trucked up from New York.
Venues
Boston venues we plan for
Every venue has its own docks, rules, and quirks. Here are the ones our clients ask about most.
Convention centers
- Boston Convention & Exhibition CenterIn the Seaport, with a 516,000 square foot exhibit hall. The city's biggest shows land here.
- Hynes Convention CenterIn Back Bay, connected to the Prudential Center and Copley Place. Mid-renovation and still hosting events.
Hotels
- Omni Boston Hotel at the Seaport
- Westin Boston Seaport District
- Boston Marriott Copley Place
- Sheraton Boston Hotel
- Encore Boston Harbor
Unique venues
- Museum of Science
- Boston Public Library
- Fenway Park
- Cambridge and Kendall Square venues
- Seaport rooftops and waterfront spaces
Know before you go
What to know about producing an event in Boston
A few local details that can make or break a show, and how we handle them.
The Hynes is renovating
The state is in the middle of a multi-year upgrade of the Hynes while it stays open. We ask about any work near your space before we lock your floor plan.
Plan around union labor
Boston's convention centers and many hotels use union crews. We confirm jurisdiction early and staff our team to match, so show day has no surprises.
Docks and load-in windows are tight
Downtown and Seaport hotels often have small loading docks and strict time slots. We schedule our trucks around them and plan overnight load-ins when needed.
Spring and fall fill up fast
Boston's busiest convention seasons are spring and fall, when medical and university events stack up. Lock in crew, gear, and hotel rooms early.
How we work
A whole team behind your event, not just one person
Every One Way event is planned by a dedicated team: producers, technical leads, and crew who all know your show. More eyes on every detail means nothing falls through the cracks, from the first call to the final strike.
- Planned together and reviewed together
- Backup built in, never a single point of failure
- The same standards in Boston as in New York
5-star rated on Google
"I had the pleasure of working with Miguel, Sam & Team for a gala I was leading. I've been in the events business for 20 years and working with them was one of the most seamless, flawless experiences I've had to date. The service onsite was exceptional as was their expertise and willingness to go above and beyond. 5+ Stars!"
"The entire team at One Way Event Productions were incredible to work with. They are responsive, professional, and have incredible attention to detail. They managed all of our requests with a smile and made us feel like they were part of our team. Amazing company and team, I highly recommend them. Looking forward to working with them again."
FAQ
Boston event production FAQs
Do you have a team in Boston?
Our core team is based in New York City, about four hours away, and we drive up with our own gear. For larger shows we add vetted local crew, so you get local hands and the same dedicated team behind your event.
Can you work at the BCEC and the Hynes?
Yes. We plan around each venue's labor rules, exclusive services, and move-in schedule, and we coordinate with the general contractor so your setup runs on time.
Can you work in Boston hotels that have in-house AV?
Yes. Many hotels have an in-house AV partner. We can work alongside them or bring in our own production where the hotel allows it, and we'll explain any fees up front.
How far ahead should we book a Boston event?
Two to three months is ideal, and more for big spring or fall conferences. We can move faster when you need us to.
Do you cover the rest of New England?
Yes. We also work in Cambridge, the Boston suburbs, and down to Stamford, Connecticut. If your event is anywhere in New England, just ask.
Other cities we serve
Planning an event in Boston? Let's talk.
Fifteen minutes, no pressure. Just a real conversation with someone who has run a lot of events.
- A reply within one business day
- Honest scope and budget guidance
- A dedicated team behind your event, start to finish
Rather talk now? 914.481.2476Or email WhatsUp@onewayep.com